Answer nine questions about how you actually write. Paste your answers into Claude. Get back a voice profile you can use anywhere you want AI to sound like you, not like a template.
VoiceAI writingNo code needed~20 min
Here's the problem with AI-drafted messages: they sound like AI-drafted messages. Even when the content is right, the tone is wrong. Too formal, too hedged, too clean. You send it and it doesn't feel like you.
The fix is a voice profile: a short reference document that captures how you actually write. Once you have one, you paste it into any Claude conversation and every draft it produces matches your register, your patterns, your actual personality.
The Relationship Tracker uses this automatically for its reminder emails. But the profile works anywhere: LinkedIn posts, cold emails, follow-ups, whatever you're writing.
What you'll be able to do with it
Reminder emails that sound like you wrote them yourself
LinkedIn posts with your actual tone, not "thought leader" voice
Drafted follow-ups that don't need a full rewrite before you send
Any AI writing task where "sounds like a template" is the thing you're trying to avoid
How it works
01
Answer the nine questions below. Be honest, not correct. The more specific and real your answers, the more useful the output.
02
Paste your answers into Claude.ai (or any Claude conversation) along with the synthesis instruction below.
03
Claude synthesizes your answers into a structured voice profile with labeled sections.
04
Save it as voice_profile.md in your tracker folder. From there, every reminder email draft uses it automatically.
The nine questions
1
How do you usually open a professional message to someone you met once at an event?
Don't give the "correct" answer. Give what you actually write. A real example or honest approximation is much more useful than a theoretical one.
2
When following up after a coffee chat, what's your instinct: add value first, or get to the point quickly?
Neither is wrong. "Add value first" means sharing something useful, sending an article, referencing their work. "Get to the point" means saying what you need directly. I want to know your natural pull, not the one that sounds better.
3
What do your closings usually look like? Give 2-3 examples of how you typically end a professional message.
Actual sign-offs and the sentence before them. Not "Best regards" (unless you actually write that). The real thing. "Looking forward to it!" vs "Let me know" vs "Either way, great to connect" are very different signals.
4
List 5 words or phrases you would never write in a professional message.
Things that make you wince when you receive them. "Circle back." "Touch base." "I hope this finds you well." "Circling back." Whatever yours are. This is one of the most useful questions because banned phrases are very personal.
5
How would you describe your formality level in professional messages?
Not on a scale of 1-10. In words. What does "professional but not stiff" actually look like for you? What does it sound like? This is where people usually have more to say than they think.
6
How does your tone shift between: someone you've met once, someone you've had 2-3 real conversations with, and a peer your own age in your field?
Be specific about what changes: word choice, length, warmth, how directly you make an ask. This helps the tracker calibrate differently for New vs Warming vs Strong contacts.
7
Do you use humor in professional messages? If yes, what kind?
If you have a real example, use it. If not, describe it: dry, self-deprecating, playful, none of the above. "None" is a completely valid and useful answer.
8
Write a follow-up message to someone you met at a networking event. Real or constructed, just make it feel like you.
This is the most valuable question. A real example shows Claude your rhythm, your sentence length, how you open, how you close. Things that are hard to describe but easy to demonstrate. Write it like you'd actually send it.
9
What's something you've received in a professional message that made you wince? What specifically felt off about it?
Negative examples are just as useful as positive ones. "It felt like a template" or "the opener was way too formal" or "the ask came too fast." These are all useful signals that help Claude avoid the thing that makes you cringe.
After answering all nine, use this prompt
"Here are my answers to the voice questionnaire. Please synthesize them into a structured voice profile I can save and use as a reference. Format it with these sections: Opening style, Value vs. directness tendency, Closing patterns, Words and phrases to avoid, Formality and tone, How tone shifts by relationship stage, Humor usage, Sample messages. Keep it concise. This is a reference document, not an essay."
Paste this prompt along with all your answers into Claude.ai (or any Claude conversation). Claude will return a structured voice profile. Copy the whole output. That's your file.
What the output looks like
Example voice_profile.md
Filled-in example
Opening style
Usually starts with the specific thing: a reference to what we talked about, a callback to where we met, or a direct observation. Rarely opens with "Hope you're well" or generic pleasantries. Gets to the point within the first sentence but still sounds warm.
Value vs. directness tendency
Leans toward adding value first (sharing something relevant, referencing their work) before making an ask. Prefers to give before receiving, especially with newer contacts.
Closing patterns
"Either way, great to connect." / "No pressure at all, just wanted to share." / "Let me know if you'd be up for it." Invites a response without pressuring one. Often ends with a forward-leaning but low-stakes close.
Words and phrases to avoid
Circle back, touch base, I hope this finds you well, just following up, I wanted to reach out. Any phrase that sounds like it was generated by a CRM system.
Formality and tone
Warm but direct. Conversational without being overly casual. Comfortable using contractions. Sounds like a real person who remembers the specific conversation, not someone filling out a form.
How tone shifts by relationship stage
New contacts: slightly more structured, less casual, more likely to explain context. Warming contacts: shorter, warmer, more direct. Strong contacts: often just a quick check-in, almost casual, assumes shared history.
How to save and use your profile
01
Copy the full output from Claude.
02
Create a new file called voice_profile.md inside your tracker's tracker/ folder.
03
Paste your profile in and save. The tracker picks it up automatically next time you run send-reminders.
04
You can also reuse this file in any other Claude conversation. Paste it at the start of a session and tell Claude to use it as your voice reference.